(Paperless Office)

Management of documents / data is a lifeline of any business house. In the present scenario when country is moving towards digitalization, the importance of these packages has become more important and useful.

A. The present manual system of maintaining records has number of limitations as under:

1.  Physical documents are stored in File Folders
2.  File Folders are stored in offices. Storing of file folders in office require space which is very costly now a days
3.  Remarks on documents as per need and for future references
4. Dependency on staff
5. Time involvement in retrieving the documents
6. Wrong filing
7. Chances of lost / damage of document accidentally / in transit, theft etc.
8. Unauthorized access
9. So many others reasons like fire, floods etc.

B. DMS is the invention to overcome above difficulties

• Record keeping in digital mode through scan and the documents on line directly.
• Recording devise consists;-

1.  Create dynamic Group Hierarchy and File Folder Masters
2.  Interlink Documents in File Folders and Groups as per need
3.  System oriented working environment and auto filing
4.  Remarks on documents and linking with document is available online
5.  Set up reminders for various tasks
6.  Easy sharing and recording of documents via e mail
7.  Managed Security via Access Control system
8.  Strict confidentiality of records.
9.  No unauthorized access being password protected
10.  Encrypted document to stop of tempering
11.  Keep track of users logging in to system
12.  Keep track of documents expiry
13.  Keep track of the calendar based on various reminders
14.  Maintain File Versions

C. Benefit of this system

• Work from anywhere through Internet
• No need of carrying physical documents
• Easy and Faster retrieval of documents anywhere
• Increases man power efficiency and fast retrieval
• Take care of deadlines with the help of reminders and document expiry in the system
• Cost effective and time saving

D. USP

• (a) Abhipra DMS – Modernized form of service delivery where the software and data are hosted centrally over cloud technology in shared infrastructure. (b) The users may utilize the services over the internet using Desktop or laptop or tablets or mobile through web browsers and may demand for the storage space and capacities on as and when on requirement basis.
• c) Remote installation is focused on the organizations, huge data storage and need to manage the same in a multi-user environment of their private infrastructure.
• (d) Organization may use the software without any restriction on storage, and may enlarge their storage by enhancing the physical infrastructure.
• e) Multi user
• f) Keeping of records as per classification of business house
• g) Strict control on management by way of shifting right to access
• h) Tailor made reports / view of data
• i) Cloud based storage and can be on in-house server

Fixed Asset Management  System (FAMS)

Best way to manage your fixed assets – Abhipra FAMS

Abhipra is the most innovative fixed asset management companies. We are the leading service provider in asset management systems and related services to meet all public and private sector requirements. These needs include delivery, financial stipulations, asset inventory, and management principles.

Abhipra FAMS Software helps to ensure proper compliance and can control, track and record every change that occurs during an asset's lifetime, such as asset status, history and location. It encompasses depreciation processing and forecasting, lease accounting, capital expenditure control and asset tracking/physical auditing.

Fixed Asset Management  System (FAMS)

 

Fixed Asset Management in an organization means that the system should give traceability and history of the assets during the complete lifecycle.

 

 

INHERENT ISSUES – FACED WITHOUT FAMS

 FAMS BENEFITS

ABHIPRA FAMS – A POWERFUL TOOL